Executive Assistant, FWC26
FIFA World Cup 2026
Full-time
On-site
Miami, Florida, United States
Administration, Operations
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At FIFA26, our vision is to unite the world through the greatest sporting event of all time. The FIFA World Cup 26™ will mark the first time that the tournament will feature 48 teams and be hosted by three countries: Canada, Mexico and the USA. This new format will redefine excellence, generating unique opportunities for greater participation and engagement among fans and players across North America and all over the world. Now is your time to become a game changer and join the workforce that will plan and deliver this extraordinary and unforgettable experience.
THE POSITION
Reporting organisationally to the Chief Operations Officer, the Executive Assistant will be a key member of the FIFA26 Office Administration team, supporting multiple assigned Functional Areas. The Executive Assistant may also work in close collaboration with the FIFA26 Zurich Project team and other key individuals and teams responsible for delivering the compressive administrative support and coordination for the FIFA Club World Cup 25 and FIFA World Cup 26. This role will manage coordination, scheduling, travel and additional administrative tasks.
The main responsibilities and oversights of the Executive Assistant for the FIFA World Cup 26™ include:
The main responsibilities and oversights of the Executive Assistant for the FIFA World Cup 26™ include:
- Provide comprehensive administrative support to the Chief Operations Officer and assigned Functional Area executives and teams to enable the planning and execution of the FIFA Club World Cup 2025 and FIFA World Cup 2026.
- Assist in organizing and managing travel logistics, including transportation and accommodations.
- Manage, track, and submit expense reports.
- Coordinate and maintain calendars, scheduling, appointments, and cross functional meetings where required.
- Create, prepare and manage documentation, reports, and presentations, including but not limited to formats such as PowerPoint presentations, Excel spreadsheets and Word documents, related to the assigned Functional Areas.
- Assist with intra-and inter-departmental communications as requested or required by the assigned Functional Areas.
- Facilitate collaboration between different departments and stakeholders to ensure smooth operations.
- Handle sensitive/confidential information with utmost discretion and professionalism.
- Prepare meeting agendas, take minutes, and follow up on action items to support efficient decision-making.
- Coordinate and support tournament-related meetings, workshops, and conferences.
- Take on special projects across assigned Functional Areas as needed or requested.
YOUR PROFILE
Candidates for this role should demonstrate:
ACCOUNTABILITY: Demonstrate commitment to responsibilities and objectively analyze one’s behavior, while assuming consequences of one’s own actions and/or decisions and learning from one’s mistakes.
DECISION MAKING: Ability to identify and swiftly make decisions in critical situations, take initiative and calculated risks, explore alternative solutions, and respond promptly to unforeseen circumstances.
INCLUSIVITY: Achieve shared organizational objectives by sharing information with colleagues across all levels and divisions, tangibly influencing others, and maintaining a network of support contacts.
INITIATIVE: Capacity to break new ground, look for unconventional solutions, and produce fresh ideas.
INNOVATION: Capacity to break new ground, look for unconventional solutions, and produce fresh ideas.
LEADERSHIP: Ability to lead one’s contacts/colleagues/partners, encourage teamwork, and delegate authority / decision-making power, as needed, to produce the expected results and make efficient use of the team’s skills and talents.
VISION: Ability to perceive the organization's global environmental impact, anticipate decision consequences, grasp organizational missions, and formulate strategic plans.
ACCOUNTABILITY: Demonstrate commitment to responsibilities and objectively analyze one’s behavior, while assuming consequences of one’s own actions and/or decisions and learning from one’s mistakes.
DECISION MAKING: Ability to identify and swiftly make decisions in critical situations, take initiative and calculated risks, explore alternative solutions, and respond promptly to unforeseen circumstances.
INCLUSIVITY: Achieve shared organizational objectives by sharing information with colleagues across all levels and divisions, tangibly influencing others, and maintaining a network of support contacts.
INITIATIVE: Capacity to break new ground, look for unconventional solutions, and produce fresh ideas.
INNOVATION: Capacity to break new ground, look for unconventional solutions, and produce fresh ideas.
LEADERSHIP: Ability to lead one’s contacts/colleagues/partners, encourage teamwork, and delegate authority / decision-making power, as needed, to produce the expected results and make efficient use of the team’s skills and talents.
VISION: Ability to perceive the organization's global environmental impact, anticipate decision consequences, grasp organizational missions, and formulate strategic plans.
EXPERIENCE
Education & Qualifications
- Bachelor’s Degree or similar level of education.
Work Experience
- Minimum of 3 years of work experience in an executive assistant/administrative assistant role, preferably for the sports industry.
- Strong communication skills, both oral and written.
- Ability to work under pressure.
- Positive attitude, patience, and persistence.
Languages
- Fluent in English. Spanish and/or French proficiency is a plus
Technology
- Proficient in MS Office (Excel, Word, PowerPoint, Visio & Project) and planning software and online collaboration tools